DJ Coordinator

The DJ Coordinator is a FurSquared leadership position that serves as a direct support role to the Director of Programming. The DJ Coordinator is responsible for coordinating the selection of DJs for the evening dances in Main Events and will be the main point of contact for DJs during the convention. This is a role that requires the individual to be present at the convention. Throughout the process, the DJ Coordinator will work closely with the Assistant DJ Coordinator, the Programming Department, and the AV Department.

Responsibilities

• Support the Director of Programming in building the department timeline with relation to DJ coordination, tracking deliverables, and keeping Programming prepared for the event cycle.
• Coordinate with Programming and AV to determine how long and when the dances will be.
• Open and close the DJ applications on their respective dates. Update the DJ portion of the website accordingly to reflect when applications are open and will close.
• Work with the Social Media Team on social media pushes and work within the community to encourage DJs to apply.
• Go over the DJ submissions with the assistance of a selection committee comprising of other Programming staffers and select the DJs. Send acceptance / rejection / standby emails to DJ applicants.
• Work with the programming team to build the DJ lineup and communicate the lineup to the appropriate departments, including AV, publishing, and social media.
• Draft or send clear, welcoming, and professional communications to DJs and internal staff as directed by the Director of Programming.
• Serve as the primary point of contact for DJs in the DJ chat and serve as a visible, friendly, and professional point of contact for DJs at the convention.
• Assist DJs and AV with sound checks.
• Coordinate backup DJs when needed.
• Make note of general attendance numbers for dances at various points during the dances.

Standards

• Maintain professional, respectful, and timely communication with staff, DJs, attendees, HR, and Board leadership.
• Follow and uphold the FurSquared Staff Code of Conduct at all times.
• Keep department information organized, accurate, and shared through approved communication channels.
• Escalate concerns appropriately to the Director, HR, Security, Operations, or the Board Liaison when needed.
• Represent Programming in a calm, reliable, and attendee-focused manner.

Expectations

• Complete at least 16 documented leadership hours during the in person event. This means at the convention.
• Attend required staff and leadership meetings, or provide proper notice and coverage when unable to attend.
• Remain responsive to department communication and time sensitive requests.
• Work collaboratively with the Director of Programming and avoid making major department changes without proper approval.
• Support a positive, organized, and welcoming DJ experience for attendees, DJs, and staff.